Finance & Administration Officer
Location: Llangollen, North Wales
Salary: £15.00 per hour
Hours: 7.5 hours per week guaranteed
Contract: Permanent, part-time
Reports to: Chief Executive Officer
About the Dee Trust
The Dee Trust is an environmental charity working to make the River Dee pollution-free and full of wildlife.
We deliver practical projects across the River Dee catchment to improve water quality, restore habitats, support sustainable land management and involve communities in caring for their local rivers.
The Trust has grown significantly in recent years, with an expanding team and an increasing number of projects. We are looking for a Finance & Administration Officer to help ensure the financial and administrative systems supporting this work run effectively.
The Role
The Finance & Administration Officer will provide day-to-day financial and administrative support to the Trust.
The role will include maintaining financial records, processing invoices and payments, supporting project claims, organising meetings and providing general administrative and operational support to the team.
This is a varied role within a small organisation and would suit someone who is organised, reliable and comfortable working with financial information.
The role is initially 7.5 hours per week, which could be worked as one full day or split across two days. There may be opportunities to work additional hours by agreement during busier periods.
As the Trust continues to grow, there may also be opportunities for the role to develop and take on additional finance and operational responsibilities.
Key Responsibilities
Finance
- Process and correctly allocate financial transactions within QuickBooks.
- Process supplier invoices and prepare payments for approval by the CEO.
- Raise and issue invoices and maintain appropriate records.
- Maintain accurate and well-organised financial records.
- Assist with other routine financial administration as required.
Administration and Operations
- Organise meetings, including booking venues and preparing meeting arrangements.
- Take minutes and maintain appropriate organisational records.
- Assist with organising events.
- Purchase equipment, supplies and services on behalf of the Trust in accordance with agreed approval procedures.
- Help manage office supplies and the general organisation of the Trust’s office.
- Maintain appropriate electronic filing and administrative systems.
Person Specification
Essential
- Experience of financial administration, bookkeeping or a similar role.
- Good numeracy skills and attention to detail.
- Strong organisational and administrative skills.
- Confidence using spreadsheets and financial or accounting software.
- Ability to maintain accurate financial and administrative records.
- Ability to prioritise work and manage tasks independently.
- Good written and verbal communication skills.
- A reliable, methodical and organised approach to work.
- Confidence communicating with colleagues, suppliers and external organisations.
- Ability to handle financial, staff and organisational information confidentially.
Desirable
- Experience using QuickBooks or similar accounting software.
- Experience working within a charity, small business or similar organisation.
- Experience supporting grant-funded projects or preparing financial claims.
- Experience organising meetings or events.
- Experience improving administrative or financial systems.
- Welsh language skills.
Working Arrangements
The post is guaranteed for 7.5 hours per week.
Our preference is for these hours to be worked either as one full day or split across two days. We are happy to discuss the exact working pattern with the successful candidate.
There may be opportunities to work additional hours by agreement during busier periods, for example when preparing project claims, organising events or supporting year-end processes.
The role will be based at the Dee Trust office in Llangollen.
Salary and Benefits
- £15.00 per hour.
- 7.5 hours per week guaranteed.
- Additional hours may be available by agreement.
- 25 days annual leave plus bank holidays, pro rata.
- Pension scheme with 5% employee and 9% employer contributions.
- Flexible working arrangements.
- Supportive working environment within a small and growing environmental charity.
- Opportunities for the role and responsibilities to develop as the Trust grows.
Responsible to
The Finance & Administration Officer will report directly to the Chief Executive Officer.
The CEO will retain responsibility for approving expenditure and payments. The Finance & Administration Officer will support the preparation and processing of transactions but will not be expected to authorise expenditure on behalf of the Trust.
How to Apply
Please send a CV and covering letter explaining your interest in the role and how your skills and experience meet the person specification to peter.powell@deetrust.co.uk.
Applications must be received by 25th October.
If you have any questions about the role, please contact Peter Powell at peter.powell@deetrust.co.uk. Please note that Peter will be away from the office until 19th October, so any enquiries received before then will be responded to on his return.
The Dee Trust is committed to equality of opportunity and welcomes applications from people of all backgrounds.