Policies
Privacy Policy
The Dee Trust is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Notice explains how we collect, use and protect personal information when you interact with the Trust. It applies to anyone who works with us or contacts us, including landowners, farmers, volunteers, donors, contractors, partner organisations, former employees, applicants, event participants and members of the public.
How we use your information
We collect only the personal information needed to deliver our charitable objectives. Depending on your relationship with the Trust, this may include your contact details, correspondence, information relating to land ownership or management, project information, volunteer records, donation records and other information relevant to our work.
In most cases, we process this information because it is necessary for our legitimate interests as an environmental charity. We use it to develop and deliver environmental projects, maintain relationships with landowners and stakeholders, communicate with those we work with, administer agreements and contracts, meet legal and funding requirements, and identify future conservation opportunities. Where we rely on your consent, such as for newsletters or marketing communications, you may withdraw your consent at any time.
Sharing your information
The Trust recognises that much of the information shared with us is provided in confidence. We will not share your personal information with other organisations without your agreement, unless we are required to do so by law. We never sell personal information or use it for purposes unrelated to our charitable objectives.
Keeping your information
We take appropriate measures to protect the personal information we hold and store it securely on Trust systems.
We retain personal information only for as long as there is a lawful and operational need to do so. As many of our projects and relationships are long-term, some information may be retained for the lifetime of the Trust where there remains an ongoing operational need.
Your rights
Under UK GDPR, you have the right to request access to the personal information we hold about you, ask us to correct inaccurate information, request that information is deleted where appropriate, object to certain processing activities and withdraw your consent where processing is based on consent.
If you have any questions about this Privacy Notice or how we use your personal information, please use the contact us page on our website.
If you are not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO).
This Privacy Notice may be updated from time to time. The latest version will always be available from the Dee Trust
SafeGuarding Policy
Website Policies
Cookies
This website uses cookies — small text files stored on your device — to help provide a better browsing experience.
Cookies may be used to:
- Remember user preferences
- Improve website functionality
- Collect anonymised analytics data
- Support services such as Google Analytics
In most cases, cookies help improve your experience while using the website. However, you can choose to disable cookies through your browser settings at any time.
For more information about managing cookies, please visit:
Please note that disabling cookies may affect how some parts of this website function.
Website Analytics and Tracking
Like most websites, this site uses Google Analytics to help us understand how visitors use the website.
This information may include:
- Approximate geographic location
- Device type
- Browser and operating system
- Pages visited and time spent on the site
This data is anonymised and does not personally identify you to us.
Google Analytics may also collect your IP address, although we do not have access to personally identifying information from this data. Google acts as a third-party data processor on our behalf.
Google Analytics uses cookies to collect usage information. Further details can be found in:
Google Analytics Developer Documentation
You can prevent Google Analytics tracking by disabling cookies within your browser settings.
Contact Forms and Email Communication
If you contact us using a contact form on this website or via an email link, the information you provide will only be used to respond to your enquiry.
Information submitted through contact forms is not stored on this website’s server or shared with third-party marketing companies.
Emails sent through the website are transmitted securely using encrypted protocols such as TLS (Transport Layer Security). This helps protect your information while it is being sent across the internet.
We may retain correspondence and contact details on secure local systems in order to respond to enquiries and maintain communication records where necessary.
If you would like us to remove your details from our records, please contact us and we will do so where legally possible.
We do not exchange, sell, rent, or share your email address or personal information with other organisations.
Third-Party Data Processors
We may use carefully selected third-party services to help us operate this website and deliver services effectively.
These may include:
Where third-party providers process personal data on our behalf, we ensure that appropriate safeguards and data protection measures are in place.
Data Breaches
In the event of a data breach involving personal information, we will take appropriate action in accordance with applicable data protection laws.
Where required, we will notify affected individuals and relevant authorities within legally required timeframes.
Data Controller
The data controller responsible for this website is:
Dee Trust
Company Registration Number: 06635114
Data Storage and Security
We take reasonable technical and organisational measures to protect the information we hold against loss, misuse, unauthorised access, disclosure, or alteration.
If you have any questions about how your data is stored or processed, please contact us via our contact page.